Admissions Department
Welcome to the Voorhees Pediatric Facility Admissions Department, your first step towards ensuring exceptional pediatric care for your child. At VPF, we recognize that choosing a skilled nursing facility for your child is a decision that requires thorough consideration and trust.
Our admissions process is designed to be as seamless as possible, allowing you to focus on what truly matters: the well-being of your child. From personalized care plans to state-of-the-art treatments, our staff is committed to providing a nurturing environment that puts your child’s health and comfort at the forefront.
As you navigate through the admissions journey, our team is here to assist and guide you every step of the way. Thank you for considering VPF for your child’s pediatric care needs.
At VPF, we strive for a streamlined and transparent admissions process, prioritizing both the medical and emotional needs of your child. Here’s how our referral and admissions process works:
- Primary Referrals: While the majority of our referrals come from New Jersey, we welcome and accept referrals from other states and countries.
- Initial Evaluation: Upon receiving a referral, our medical team conducts an on-site evaluation either at the child’s home or the referring hospital. This assessment determines the child’s skilled nursing needs.
- Family Consultation: We highly encourage families to tour our facility and meet with our medical team. This is an opportunity to address any questions or concerns about the placement of your child.
- Waiting Lists: We maintain two separate waiting lists: one for non-ventilator dependent children and another for ventilator-dependent children.
- Bed Allocation: When a bed becomes available, it is offered to the first child on the appropriate waiting list. Our medical team then confirms whether the child is medically stable for transfer to VPF.
- Financial Approval: Before confirming the admission, we secure financial coverage, obtaining approvals from commercial payers or managed Medicaid providers as necessary.
- Pre-Admission Tour: If not done prior, families are invited to tour VPF and meet our team within 7 days before the actual admission.
- Medical Documentation: Our admissions team obtains all necessary pre-admission testing and medical documentation within the 7 days leading up to the admission.
- Family Communication: We place a high value on open communication between our clinical team and the families we serve.
VPF Referral And Admissions Process
Contact Our Admissions Team
Whether you have specific questions about the admissions and referral process, financial coverage, or simply want to learn more about Voorhees Pediatric Facility, we're here to help.
Contact our admissions team at 856-346-3300.
Submit Initial Documentation
To expedite your child's admission into our specialized pediatric care program at VPF, initial documentation is required. These documents provide us with the essential information needed to create a personalized care plan that addresses the unique needs of your child.
- Demographics Form
- History and Physical
- Current Medical/Therapy (PT/OT/ST/TR)
- Social Work Notes
- Current Orders
Processing of Referral
At Voorhees Pediatric Facility, a small team will review the medical appropriateness for your child’s admissions to our facility.
Insurance Verification
If your child is medically appropriate to be admitted to VPF, you insurance eligibility will be verified by our admissions team.
Here is a list of insurances we accept at VPF:
- Aetna
- Americaid/Amerigroup (NJ Managed Medicaid)
- United Healthcare Community Choice Plan (NJ Managed Medicaid)
- CIGNA
- Horizon Blue Cross
- Horizon Nj Health (NJ Managed Medicaid)
- Qualcare
- Qualcare HMO
- Fidelis (previously Wellcare) (NJ Managed Medicaid)
- Aetna Better Health of NJ (NJ Managed Medicaid)
- NJ Medicaid
- PA Medicaid (Single Case Agreements with PA Managed Medicaid)
Once all prevalent clinical information is received, a liaison will go out to complete an on-site evaluation to determine medical appropriateness for Voorhees Pediatric Facility.
Once on-site evaluation is complete the liaisons will present their findings to the Admissions Team to assess all clinical information and determine if referral is appropriate for our facility.
If your child is not medically appropriate for VPF, a denial letter with suggestions and recommendations of other appropriate pediatric facilities will be sent to the family.
Family Meeting/Transition of Care Meeting
It’s normal to have tons of questions about our pediatric facility and the services we provide. That’s why a family meeting is scheduled with the small VPF team to go over any questions or concerns you may have.
A Transition of care of meeting will be held prior to admission, allowing our team and your child's current medical team to review their care plan and ensure continuity of care.
Day of Admission
On the day prior to admissions, the physician of the referring hospital must call to sign off to the VPF medical team. While on the day of admission, the VPF nursing staff calls the referring hospital to receive nurse sign off. Additionally, on the day of, there’s transportation assistance and complimentary meal service for your child and family.
On the day of admissions you must bring the following documentation:
- Birth certificate
- Social security card
- Insurance card
- Clothing
- Personal items
Post-Admission
After your child’s successful admission to VPF, our focus shifts to providing personalized and comprehensive care tailored to your child’s medical and emotional needs.
Care Team Meeting
Within 21 days of admission, our VPF social worker coordinates a care team meeting that includes an interdisciplinary team of specialists. Families are not just welcome but are encouraged to actively participate in setting up the plan of care for their child.
Recognizing that families may face various challenges such as demanding schedules or geographic distance, phone conference calls are an option for participation. This meeting is crucial in establishing open lines of communication and ensuring that your child receives the highest quality of pediatric care.
Admissions Benefits
Your child’s well-being is our paramount concern, and our specialized staffing reflects that commitment:
Designated Social Worker
Dedicated Primary Nurse
A primary nurse will be specially assigned to each child. This nurse takes the lead in administering your child’s daily nursing needs and becomes the go-to medical professional for your child during their stay.
Primary Respiratory Therapist
For children requiring respiratory care, a primary respiratory therapist will be assigned. This specialized therapist works closely with the medical team to manage and optimize your child’s respiratory health.
At VPF, we also offer in-house physician and nurse practitioner services, ensuring that specialized medical care is readily available when needed.
Contact Us Today To Get Exceptional Care For Your Child
Making the choice for your child’s healthcare is an important decision, and at Voorhees Pediatric Facility, we aim to make the process as seamless as possible for you and your family.
From the initial referral and evaluation to specialized post-admission care, our dedicated team is here to offer personalized support every step of the way. Contact our admissions team today for further information or to start the admissions process for your child.
